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2022 Special Event Permit Application

  1. Special Event Permit Application

  2. Does the event pertain to the following department?*
  3. Applications must be received a minimum of 90 days prior to the special event. Fees are not refundable.
  4. Organization Information
  5. Event Contact Person
  6. Picture ID*

    A copy of valid ID must be kept on file

  7. On-Site Contact on Day of Event
  8. Picture ID*

    A copy of valid ID must be kept on file

  9. Event Information
  10. Choose all events types below that pertain to your event. Select all that apply*

    If events checked off will need any extra fees, total amount will be added if approved.

  11. Will any of the following be needed?*

    If any of these are chosen fees will be added.

  12. Generally Describe Your Event
  13. Please describe where you would like to have parking for the event. 

  14. Health Department
  15. Is there going to an outdoor bar that serves alcohol?*

    If yes, a fence fee will be added.

  16. Will you be selling or serving food?*

    If yes permits and TB Shots will be needed.

  17. Will you be having vendors?*

    If yes, each vendor information must be given.

  18. Covid Action Plan
  19. Public Works
  20. Would your event need electricity?*


    If you answered yes to the above items, the Fire and Building Department will need to inspect prior to event.

  21. Will you be setting up any lighting?*


    If you answered yes to the above items, the Fire and Building Department will need to inspect prior to event.

  22. Will your event require fencing?*


    If you answered yes to the above items, the Fire and Building Department will need to inspect prior to event.

  23. Does your event require amplified music?*


    If you answered yes to the above items, the Fire and Building Department will need to inspect prior to event.

  24. Please descibe or attach

  25. Will you be erecting any tents, canopies or temporary structure(s)?*
  26. Will barricades be needed?*
  27. Security
  28. Have you given the police, site plan of event?*
  29. If this is a parade, have you given the route to police?*
  30. Park and Recreation
  31. Will shelter, pavilion or gaebo need to be rented?*
  32. Will you have a bouncy house?*

    If yes, your insurance form will have to add the City of East Chicago as being insured.

  33. Marina*

    Will you be hosting event at the marina?

  34. Special Event Permit Fees:

    Deposit for any event is $200. Deposit is due when reserving date.

  35. Events with alcohol
  36. Events with no alcohol
  37. Parade Permit Fee
  38. Pre-Event Safety Inspection if needed
  39. Public Work Fees
  40. Marina Fee
  41. Security Fee
  42. Park and Recreation Fee
  43. Deposit
  44. Total Cost for Event
  45. Insurance Requirements

    Special events sponsor will obtain liability insurance for an event that includes alcohol, has more than 100 people per day or involves road closures. Proof of this insurance with coverage no less than $1,000,000.00 which names and endorses the City of East Chicago, it's officers, agents, employees, and contractors as an additional insured party is due no later than 20 days prior to event. 

  46. Are you able to provide insurance documents, if required?*
  47. The individual signing application will be held responsible/ liable for any and all issue pertaining to event. If event does not follow plans provided or department head requests, the City of East Chicago has the right to suspend, cancel or move the date of event. Fee will not be refunded.
  48. If you have read and understood the request from department heads to move forward with the event please sign below.
  49. everything below this line is for internal use only

  50. Health Department

    If this event needs permits or Tb shot verification, has that been provided?

  51. Has a covid action plan been provided?
  52. If vendors are ggoing to be at event, have all information and documents of permits been provided?
  53. Police/ Security

    East Chicago Police Department will determine the amount of police security and / or non police security, barricades and fencing that is needed for the event.

    For Internal Use Only

  54. Was a security plan provided?
  55. Was a safety plan provided?
  56. If this is a parade, has a route been provided?
  57. Has a plan for alcohol disbursement been provided?
  58. Park and Recreation

    For Internal Use Only

  59. Have rental fees been paid?
  60. Will there be a bounce house?
  61. If yes, has a certificate of insurance been received?
  62. Marina

    For Internal Use Only


  63. Have rental fees been paid?
  64. Emergency Management

    For Internal Use Only


  65. Have you reviewed all plans and approve of plans?
  66. Public Works

    For Internal Use Only


  67. Dumpster/ Cleaning Service

    The City of East Chicago will let you know if there will be added cost for clean up, after initial event clean up.

  68. Are portable bathrooms or wash stations need?

    The City of East Chicago will let you know if Portable Restrooms and wash stations are needed.

  69. Will street sweepers be needed?
  70. Will they need extra garbage or recycling?
  71. Event Approved
  72. Approval Date
  73. Leave This Blank:

  74. This field is not part of the form submission.